Free Outlook 2016: Email, Calendar, and Office Online Apps in One Place
How to Download Outlook 2016 for Free
Outlook is one of the most popular and versatile email and calendar applications in the world. It allows you to send and receive emails, manage your contacts, schedule appointments and meetings, and organize your tasks. But how can you get Outlook 2016 for free? Is it possible to download and install it on your computer without paying anything? In this article, we will answer these questions and show you three different ways to use Outlook 2016 for free.
What is Outlook 2016?
Outlook 2016 is a desktop program that is part of Microsoft Office 2016 suite. It is designed for both personal and professional use. It works with various email accounts, such as Gmail, Yahoo Mail, Hotmail, or Exchange. It also integrates with other Microsoft products, such as OneDrive, Skype, or Teams.
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Features of Outlook 2016
Some of the features that make Outlook 2016 stand out are:
Email management: You can easily compose, send, receive, and organize your emails with Outlook 2016. You can also use features like Focused Inbox, Junk Email Filter, Bcc (blind carbon copy), Spellcheck, Email Signatures, and more.
Calendar management: You can keep track of your appointments and events with Outlook 2016. You can also create and join online meetings with Skype or Teams integration. You can also share your calendar with others and view multiple calendars at once.
Contact management: You can store information about your contacts with Outlook 2016. You can also see details about them when you hover over their name or email address. You can also create groups and distribution lists to send emails to multiple people at once.
Task management: You can create and prioritize your tasks with Outlook 2016. You can also sync them with Microsoft To Do app or other third-party apps. You can also assign tasks to others and track their progress.
Search function: You can quickly find messages, contacts, or documents with Outlook 2016. You can also use advanced filters and operators to narrow down your search results.
Benefits of Outlook 2016
Some of the benefits that you can enjoy with Outlook 2016 are:
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Offline access: You can access your emails, calendar, contacts, and tasks even when you are not connected to the internet. You can also work on them offline and sync them when you go online.
Customization: You can customize your Outlook 2016 according to your preferences and needs. You can change the layout, theme, font, color, and more. You can also add or remove toolbars, buttons, and commands.
Security: You can protect your Outlook 2016 with a password and encryption. You can also use features like S/MIME (Secure/Multipurpose Internet Mail Extensions) or IRM (Information Rights Management) to secure your emails and attachments.
Add-ins: You can enhance your Outlook 2016 with various add-ins that are available in the Microsoft Store or online. You can also create your own add-ins using the Office JavaScript API.
How to Get Outlook 2016 for Free
If you want to use Outlook 2016 for free, you have three options:
Use Outlook on the web
Use Outlook.com
Use Microsoft 365 subscription or Office 2016 suite
Let's look at each option in detail.
Option 1: Use Outlook on the web
Outlook on the web is a web-based version of Outlook that you can access from any browser. It has most of the features and functions of Outlook 2016, but with some limitations and differences.
Steps to access Outlook on the web
To access Outlook on the web, you need to have an email account that is supported by Microsoft, such as Exchange, Office 365, or Outlook.com. Then, follow these steps:
Go to
Sign in with your email address and password
You will see your inbox and other folders on the left pane, and your messages on the right pane
You can switch between email, calendar, contacts, and tasks by clicking on the icons at the bottom left corner
You can also access other Microsoft apps and services by clicking on the app launcher at the top left corner
Pros and cons of Outlook on the web
Some of the pros of using Outlook on the web are:
No installation required: You don't need to download or install anything on your computer. You just need a browser and an internet connection.
Cross-platform compatibility: You can use Outlook on the web on any device and operating system, such as Windows, Mac, Linux, Android, or iOS.
Automatic updates: You don't need to worry about updating your Outlook on the web. It will always have the latest features and security patches from Microsoft.
Some of the cons of using Outlook on the web are:
Limited functionality: You may not be able to use some of the features and functions that are available in Outlook 2016 desktop program, such as offline access, customization, security, or add-ins.
Dependent on internet connection: You may experience slow performance or interruptions if your internet connection is unstable or slow.
Potential privacy issues: You may not have full control over your data and privacy when you use Outlook on the web. Your data may be stored on Microsoft servers or third-party servers that may not be secure or compliant with your local laws.
Option 2: Use Outlook.com
Outlook.com is a free email service from Microsoft that is similar to Gmail or Yahoo Mail. It also has some features and functions of Outlook 2016 desktop program, but with more limitations and differences.
Steps to sign up for Outlook.com
To sign up for Outlook.com, you need to have a Microsoft account or create one. Then, follow these steps:
Go to
If you already have a Microsoft account, sign in with your email address and password
If you don't have a Microsoft account, click on "Create one" and follow the instructions to create a new email address and password
You will see your inbox and other folders on the left pane, and your messages on the right pane
You can switch between email, calendar, contacts, and tasks by clicking on the icons at the bottom left corner
You can also access other Microsoft apps and services by clicking on the app launcher at the top left corner
Pros and cons of Outlook.com
Some of the pros of using Outlook.com are:
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